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General Corporate Record
Audit Documentation � Working Papers
Audit Management
General Corporate Record
Audit Management
Audit Management
General Corporate Record
Budgets and Allocations
Financial Management
General Corporate Record
Cash Receipts � Accounts Payable
Financial Management
General Corporate Record
Certification and First Aid Program Materials
Workplace Health and Safety Services
General Corporate Record
Certification and First Aid Provider Files
Workplace Health and Safety Services
General Corporate Record
Collective Agreement
Human Resources
General Corporate Record
Competitive Bid Purchases � Executive Summary
Purchasing
General Corporate Record
Contracts and Agreements Working Files
Legal Services
General Corporate Record
Departments� Expense Reports
Financial Management
General Corporate Record
Exit Premiums
Actuarial Services
General Corporate Record
Financial Reporting � General
Financial Management
General Corporate Record
Fixed Assets Files
Financial Management
General Corporate Record
Health and Safety Associations Files
Workplace Health and Safety Services
General Corporate Record
Health and Safety Training
Workplace Health and Safety Services
General Corporate Record
Job Positions and Classifications
Human Resources
General Corporate Record
Joint Occupational Health and Safety Committee Files
Human Resources
General Corporate Record
Mailing and Distribution Lists
Administration
General Corporate Record
Member Communication Publications
Human Resources
General Corporate Record
Net Average Earning (NAE) Calculators and Tables
Actuarial Services
General Corporate Record
Pension Plan Regulation Records
Human Resources
General Corporate Record
Premium Rates Large Rates Table
Actuarial Services
General Corporate Record
Premium Rates Manual
Actuarial Services
General Corporate Record
Reconciliations � Financial Control
Financial Management
General Corporate Record
Research and Evaluation Projects � Working Papers
Workplace Health and Safety Services
General Corporate Record
SCIP/Safety Group Files � Supporting Documentation
Workplace Health and Safety Services
General Corporate Record
SRM External Supplier Reports
Purchasing
General Corporate Record
SRM Internal Activity or Summary Reports
Purchasing
General Corporate Record
Safety Groups Files
Workplace Health and Safety Services
General Corporate Record
Schedule 2 Liabilities Estimates � External Valuations
Actuarial Services
General Corporate Record
Schedule 2 Liabilities Estimates � Provincial Government
Actuarial Services
General Corporate Record
Space Planning Management � Reference Files
Real Estate and Facilities Management
General Corporate Record
Staffing
Human Resources
General Corporate Record
Training and Development
Human Resources
General Corporate Record
Training and Development � Program Materials
Administration
General Corporate Record
Valuation of Schedule 1 Liabilities � Valuation Reports
Actuarial Services
General Corporate Record
Vendor of Record Documents � Reference Files
Real Estate and Facilities Management
General Corporate Record
Workwell Audit Files
Workplace Health and Safety Services
Manual
Employer Classification Manual
Operations
Manual
Human Resources � Policy and Procedures
Human Resources
Manual
Organization Manual (WCB) Ontario
Human Resources
Manual
Superannuation � Policy and Procedures, Benefits Section, 1985 Treasury Branch Operations
Human Resources
Personal Information Bank
Accident Cost Statements and Cost & Frequency Reports
Workplace Health and Safety Services
Accident cost statements contain a list of an employer�s claims and claim costs paid out on a claim. Cost & Frequency Reports contain claim cost details and frequency details for a specific firm
Workplace Safety and Insurance Act, 1997. S.O. 1997, c. 16, Sched. A
Used to monitor employer�s costs of a specific claim and to calculate the amount of the employer�s experience rating
Prevention staff
Claimants
Onsite � CCY + 10 years (for microfiche). Paper records are destroyed after microfiched. Offsite � 50 yearsDestroy
Personal Information Bank
Accident Cost Statements and Cost and Frequency Reports
Actuarial Services
Accident Cost Statements contain a list of an employer�s claims and claim costs paid out on a claim. Cost and Frequency Reports contain claim cost details and injury frequency details for a specific firm.
Workplace Safety and Insurance Act, 1997. S.O. 1997, c. 16, Sched. A
To monitor employer�s costs of a specific claim and to calculate the amount of the employer�s experience rating adjustment
Actuarial Services staff
Employers and injured workers
Onsite � CCY+10 years (for microfiche). Paper records are destroyed after microfiched Offsite � 40 years Destroy
Personal Information Bank
Administrative Compliance Review Files � Provider/Workers
Regulatory Services
Records of providers/workers administrative compliance review possibly containing MTO printouts, CRA information, private information pertaining to individual workers, Ministry of Health and Long Term Care billing data, health care records, printed IF entries, notes, data, internet searches, facebook printouts, reports, correspondence, and legal opinions.
Workplace Safety and Insurance Act, 1997. S.O. 1997, c. 16, Sched. A
To conduct a review of relevant information pertaining to allegations concerning non-compliance on the part of workplace parties, to confirm allegations, and to determine the appropriate response.
Regulatory Services staff
Claimants
Onsite � CCY+2 years (after file closed) Offsite � 8 years Destroy
Personal Information Bank
Asbestos Surplus Calculations
Legal Services
Reference binders containing copies of surplus calculations that have been completed where monies have been recovered from a class action against bankrupt manufacturers of asbestos containing products. Binders contain copies of cheques received from the trust companies for the applicable claimants along with surplus calculation memos that detail the disbursement of those monies.
Workplace Safety and Insurance Act, 1997. S.O. 1997, c. 16, Sched. A
Expedite responses to inquiries regarding how money was disbursed for recoveries for asbestos-related claims or audits.
Legal Services staff
Claimants
Onsite � CCY+5 years (after no activity) Offsite � 25 years Destroy
Personal Information Bank
Claim Settlement Costing Case Files
Actuarial Services
Actuarial Services provides claim settlement costing estimates to Legal Services as required in cases where an employer offers under section 63 of the WSIA to settle a claim with a lump sum to the worker or cases where a third party is expected to reimburse the WSIB for the cost of a claim.
Workplace Safety and Insurance Act, 1997. S.O. 1997, c. 16, Sched. A
Estimate a reasonable value of the benefits under a claim to ensure WSIB receives an adequate lump sum reflecting the present value of the benefits expected to be paid in future
Actuarial Services staff
Employers and injured workers
Onsite � CCY+5 years after costing has been provided (to Legal Services or to the Schedule 2 revenue area) Offsite � 25 yearsDestroy
Personal Information Bank
Corporate Health Centre � Employee Health Records
Human Resources
Consists of medical files of Workplace Safety and Insurance Board employees who require medical treatment by Workplace Safety and Insurance Board physicians or nurses. Documentation may include: medical record progress notes, medical reports and notes, health questionnaire and confidential personal information, lab test results, related correspondence. Also includes employee medical cards (pre-1989) containing medical records.
Freedom of Information and Protection of Privacy Act, R.S.O. 1990, c. F.31, and Personal Health Information Protection Act, S.O. 2004, c. 3, Sched. A
For collection and documentation of health services provided for any Workplace Safety and Insurance Board employee. To document the course of treatment and rehabilitation received by Workplace Safety and Insurance Board employees.
Corporate Health staff
Current and former Workplace Safety and Insurance Board employees
Onsite � CCY+1 year (after termination or death) Offsite � 49 years Destroy
Personal Information Bank
Criminal Code Offences Prosecutions Files
Regulatory Services
Fraud and non-compliance case files relating to charges laid under the Criminal Code against workers, employers, suppliers and service providers. Records possibly contain MTO printouts, CRA information, private information pertaining to individual workers/employees of the firm, Ministry of Health and Long Term Care billing data, health care records, printed IF entries, statements, reports, exhibits, correspondence, legal opinions, electronic recordings of statements (various formats depending on age of file (e.g. cassette tapes), and CDs.
Workplace Safety and Insurance Act, 1997. S.O. 1997, c. 16, Sched. A
To facilitate the joint investigation with the police into activities of workplace parties in relation to accusations concerning Criminal Code offences.
Regulatory Services staff
Claimants, Employers
Onsite � CCY+2 years (after file closed) Offsite � 27 years Destroy
Personal Information Bank
Incident Reports
Human Resources
Incident and injury reports and other related records relating to incidents and accidents and injuries requiring medical attention.
Workplace Safety and Insurance Act, 1997. S.O. 1997, c. 16, Sched. A
Maintain reports of all incidents and injuries occurred to Workplace Safety and Insurance Board employees.
Human Resources staff
Current and former Workplace Safety and Insurance Board employees
Onsite � CFY+2 years (after investigation complete) Offsite � 8 years Destroy

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